An easy way to reduce business costs

All businesses want to reduce their operating costs and are constantly striving to find ways to reduce these. However there is one way that does not immediately jump to the forefront of some business operators’ minds and that is using barcodes.

An increasing number of businesses are fixing barcode labels on their assets or equipment in order to keep efficient records and properly track items. The object of fixing barcode labels to assets is to provide details about the items or products whenever this is needed.

By doing this the barcode will provide accurate information due to them being programmed to accurately provide this to the operators. The barcode will reduce any chance of human error, which can be very costly and add to a business’s cost. The barcode will also be a tool that will help maintain records in a far better manner than physical record keeping.

Once the barcode label is attached to the asset it is very simple to get the information from it and this can be done by even the most junior of staff using a handheld scanner which only has to be placed near the products in order to read the barcode. Barcode asset labels can be made in a variety of shapes and sizes and having products of differing sizes and shapes will not prevent the label from being placed on them and easily read afterwards.

By using barcodes on assets, or other business products, these will be easily tracked whenever it is necessary. By eliminating mistakes and human error, this will reduce costs and the business will operate much more efficiently and at a lower cost.

Permanent or void, which do you need?

Much will depend upon the equipment the asset label is to be used on, but most companies will have a use for one or both of them.

Permanent asset labels are designed to be fixed to the particular piece of apparatus and not removed. The adhesive used forms a super strong bond with most surfaces it comes into contact with, and providing to is left for a period or four hours after fixing, the glue will have set and will be virtually impossible to remove, that is without causing damage. By using vinyl instead of paper for this asset label it will be considerably stronger, permanent in fact.

The sort of equipment where you would expect to find this kind of label would be workstations and other computer items such as keyboards, monitors, hard drives and mobile equipment. Normally fixing any kind of label to the plastic on computers can be difficult, but the vinyl asset label will overcome that problem. Naturally these labels can be personalised, perhaps with the company logo, you can if you wish have the latest holographic label for added protection.

The second option is the silver ‘void’ label, perfect for items which it is important to know if anyone has tried to tamper with them. If a person tries to remove this label, the words “VOID” will appear on the surface upon which it is fixed. The secret of this particular asset label is the two stage glue and typically it would be seen on IT equipment, medicine boxes, music systems and tablet computers.

Contact us if you have a requirement for either type of asset label and we will be pleased to discuss these with you.

Three reasons why asset labels can benefit your business

Correctly used by attaching asset labels to equipment and coupling these with barcode labels coupled with asset management software, will enable a detailed record to be kept of company equipment and office accessories, for example tags or labels attached to laptops and other valuable office equipment together with business equipment.

The first reason for asset tagging is it will deter thieves it is known that that stolen goods can be recovered at a much faster rate if you use asset labels. Another good reason is that it enables the items to be retrieved more easily as these labels help consumers, as well as company employees, locate items from where they are stored whenever they are required. This of course means that company time is not wasted trying to locate the items when needed.

Finally and very importantly it provides proof of ownership, insurance companies are very keen to have all types of equipment visibly marked and asset labels are a good way to do this, often it can be a requirement before insurance cover is provided.

If you believe that asset labels will benefit your company, talk to us and we will guide you through the options including the best material to suit both the conditions it is used in and the type of equipment being tagged.

The necessity of durable labels

Putting a label onto a product is there for a definite purpose, it informs a person what is in the container, so it is pointless if it is going to fall off when faced with certain conditions such as varying temperatures or water for example.

A bottle of shampoo is very likely to be in contact with water and food may well be stored in a freezer, for example, these products will have to have labels that will withstand these conditions, stay firmly attached to the item and be readable.

Thankfully at Data Label we have a long experience and we can supply labels that will withstand all manner of harsh conditions, still maintaining their distinctive appearance. Now there is no value in taking a sledgehammer to crack a nut, so we will always provide a label that is guaranteed to be adequate for the job and nothing more.

Data Label has an enormous amount of different synthetic label materials available, and we can help you in matching the right material for your requirements, the right adhesive and if necessary protection by over varnish or lacquer. Contact us with your particular requirement and we will be happy to help, email our technical advisors at or call 01293 551520.

Read the label

Particularly important where chemicals are concerned, it is not just scientists that use chemicals; most people use them daily, either at work or at home. Cleaning products such as bleach and oven sprays are chemical and so are paints, inks, glues and oils.

Most of the chemicals you might use at work or at home are not dangerous if you use them properly, but the information should be printed on the label not saying what the product is, but advising what to do if something goes wrong, for example, accidental spillage. However, some chemicals need more careful handling than others. It is here that labels can help identify the more hazardous chemicals, tell you what the dangers are, and how to avoid them. So what should appear on a chemical label? We imagine that most people are aware of the symbols that warn of hazards and appear on most, if not all, chemical labels, these illustrate potential dangers.

These symbols help us to know that the chemicals we are using might be explosive, oxidising, highly or extremely flammable, (very) toxic, harmful, irritant, corrosive, or dangerous for the environment. One or more might appear on a single chemical.

If you are considering a label for a chemical product, we will be happy to discuss the Health and Safety Executive requirements.

Eye Catching Labels

We have the capability of producing labels of any size that you wish and we can match a custom label with any printed information, including corporate logos and product brands, in full colour print and Pantone colour matching available printed using HP Indigo digital print technology with specialty topcoats and finishes.

Here at Data Label we have a huge range of cutters well over 5,000 that we feel sure will suit your requirements. Whether you want shapes which are square, circular and oval and we are sure that one of these will meet your requirement, if not we can for a small charge order an exact size. Naturally by using the latest digital manufacturing technologies, Data Label will produce custom labels that are sure to meet even the most demanding of labelling requirements.

We can supply a label from a full range of materials including papers and synthetics, formulated for thermal transfer, direct thermal, laser or inkjet printing. Adhesive are an important part of any label and if we know what environment the label is likely to be used in, the way that it is transported and stored, we can offer an adhesive which will ensure that the label remains firmly adhered to the product.

Data label manufacturing has all the capabilities to produce designs and innovative custom labels for a wide variety of applications, so contact us and we will be happy to advise you of the best and most cost effective label, together with samples and a quotation completely without any obligation.

Asset tags that will survive all conditions

Naturally, you will want all your expensive equipment to have asset tags on them, this way all your modern high-tech electrical equipment and valuable machinery can be enabled for you to track them constantly as well as render them ‘thief-proof’.

No longer is it necessary to maintain huge log files for all the equipment you own, you can simply have all the information labelled with a barcode. Whenever required, the information can be scanned using a scanner but naturally, the labels will have to be intact and readable by the scanner.

For heavy industrial equipment, we would suggest that you use tough metallic labels which can survive harsh conditions such as exposure to corrosive chemicals and intense heat. The information is securely sealed within because it is sealed within the aluminium and protective anodising keeping it functioning for years against harsh conditions such as heat, cold and physical damage.

For equipment that is used outside, or exposed to moisture, we would recommend that steel labels are used. These are anti-corrosive and can withstand harsh weather. Steel labels should also be always used in the food and catering industry where metal corrosion can spell disaster as a food contaminant. Heat does not present a problem either as they can be super-fused onto a stainless steel surface surviving temperatures of up to a thousand degrees.

We have a solution for asset tags no matter what the conditions are that it is likely to encounter, call us and we will be happy to discuss with you the asset tag that is right for you.

Talk to us if you are considering QR Codes on labels

There are many ways in which a QR code can help to promote your business, they can be used to direct the customer to your website, inform about the product and how to use it, cooking times as an example for a food product for instance, or about the company or product service advice are just a few of the many things a QR code can be helpful.

We can add a QR code to your label and we will be happy to talk to you if you are considering using QR codes as a marketing strategy as there are some important things that you should be aware of before you order pre-printed QR code labels. The most important thing, just like a barcode, it has to be readable, but particularly by a customer’s smartphone. It is the little black squares, which make up the image that has to be scanned, and precise printing and a clear image ensure that this is possible.

QR codes are designed to make life easier and to provide customers with a quick method of accessing information about your company or product. There are numerous ways in which you can use your QR codes and we will be happy to help. Simply let us know your idea and we can put it on a custom label, just for you, contact us for a free quote on QR code friendly labels.

Making inventory management easy using asset tags

With the use of the correct asset tags, inventory management can be made very easy, businesses and commercial establishments, particularly the retail sector, use asset tags as a matter of routine because in these sectors many items often need to be tracked closely.

With the ever-changing needs of business today, it is not uncommon to find that companies have stock or equipment that is constantly shifted from one warehouse to another, regularly sent out for repairs and sometimes given out on loan. This could cause a problem because due to the amount of movement, items could be lost or go missing for long periods. For this reason, companies invest in security measures and asset tags are an effective way of maintaining stock levels and tracking equipment.

Another important benefit of using asset tags is that stock levels can be monitored with barcodes and magnets to keep track of stock levels in their stores. This method also not only reduces theft, but importantly helps prevent price tag switching. Datalabel have been at the forefront of technology with asset tags and are constantly abreast of the increasing number of newer asset labels that are being developed.

If t=you consider that asset tags and labels could benefit your business, call or email us and we will be pleased to discuss the options that are available.

A few reasons why barcode and asset labels benefit from over-lamination

If a barcode label or an asset tag or label becomes damaged through exposure to adverse conditions, they become unreadable by the scanner and no longer serve the purpose for which they were intended. In such cases the label would have to be replaced, wasting company employees’ valuable time and costing the company money.

We can supply labels and tags which are designed to withstand the rigours of exposure to adverse conditions, but a cheaper and cost effective way could be to over-laminate the label before it is despatched. Over laminating a label can help to protect it from exposure to the elements, chemicals and extreme heat and cold temperatures. The process is straightforward and simply involves coating the label with a clear film of polyester material.

The over-lamination process with protect the barcode label or asset tag from the weather, ultra violet rays, dirt and grease, marks and fingerprints can be easily wiped off the label, and also protect it from many chemicals. When protected the label will always remain legible, intact, and readable by the scanner, the information on the label is protected and will not be able to be scratched off.

For further information about over-lamination or protecting labels from adverse conditions, contact us and we will be happy to discuss the many options that we can offer.