The importance of using asset tags

Retail oriented companies need to use asset tags as a form of identification for the items they own. The asset tags are semi-permanent labels which have an adhesive backing on which the product information is added.

Why should you use asset tags?

Asset tags can be used in any profession. People often use them for personal reasons as well. Asset tags are very durable and versatile. You can use them anywhere, regardless of the environmental conditions in which the asset is kept. Certain countries even use asset tags for their defence services in order to track their assets all over the world.

Asset tags play an important role in not just securing your product from damage or theft but also when it comes to inventory. Asset tags allow you to have a tracking system which makes it easy for you to keep stock of things. Keeping a check on your inventory with the help of asset tags, helps your business grow and keeps you updated on the current business status.

Asset tags help you track your products in any part of the world. All you need to do is enter the code on the site and know where exactly your product is. The barcode technology used on asset tags has made product identification a much simpler process.

Asset tags are programmed to not only provide you information on the product but also about the handling of the product. Asset tags are an ideal tool for every organisation as they help keep things organised.

Asset labels and asset tracking

There are many organisations with tight budgets who are trying to reduce their business expenditures as far as possible. Asset labelling and tracking may seem like a huge expenditure but in the long run it could prove to be very helpful in saving a business money.

Even if there has been a decision taken to hold the purchase of new equipment till the finances of the company improve, it might be a good idea to conduct an equipment audit in order to prevent any items or goods from being stolen or misplaced. This may also be a good time to be analysing the security within your business and check if there is a need to be taking any additional measures.

Asset labels

If you find it hard to track the location, the quantity, the condition and the status of your fixed assets, then asset labels are the answer to your problems. They are a simple tool used for recording as well as identifying all your valuable business equipment. There are a wide variety of asset labels made from different materials and in various styles. Asset labels can also be personalised with your own logo. They are attached with the help of permanent adhesive. The use of asset labels goes hand in hand with the auditing of all your equipment just to be able to keep track of all your goods.

The printing of labels can be done on aluminium foils and polyester materials. These are very durable materials and can be attached to almost any surface. There are also some asset labels which leave a ‘void’ mark indicating that the label has been tampered with.

Asset labels and tracking

Asset labelling and tracking programmes increase the efficiency of the organisation. This programme helps to determine exactly which piece of equipment is where at any given point in time. The tracking programme also keeps track of useful information such as date of purchase, repairs and maintenance.

The different types of barcode labels

We all know the importance of barcode labels. They make storage and selling an easy task.

In the following paragraphs we shall discuss the four different types of barcode labels that are used in warehouses.

Location barcode labels

As the name suggests, location barcode labels are used to find products in the warehouse. These barcode labels can find the exact location of any item. They have numeric values which are registered with the warehouse owner. You can stick these barcode labels to the shelves and racks using durable adhesive.

Reflective barcode labels

These barcode labels are printed in larger fonts so that they can be read from a distance. These barcode labels are made from strong durable materials like metal and are hung on walls and ceilings.

Floor barcode labels

These barcode labels are usually stuck to the ground using permanent adhesives. Aluminium and steel are the most common materials used to make floor barcode labels. They are very tough so that the heavy traffic in the warehouse does not affect the label.

Pallet barcode labels

Pallet barcode labels are used on those pallets which are constantly moved from one place to another. These barcode labels help to keep a track of the products when they are being moved around.

The barcode labels can be used for private as well as for the business purposes. By simply scanning the barcode label you get all the information you need about the product.

Asset tags – Protect your goods and improve work efficiency

When you start out with a business venture there is a lot at stake. Being an entrepreneur is not an easy task. Even if you start out as a small business, the initial capital involved is not a small amount and profit margins mean a lot to you and your company.

What are the benefits of using asset tags and labels?
With so much on the line, the security of your company and the products you manufacture is of foremost priority. This is the reason why you need to invest in a range of security procedures. However, we often disregard the small things that may help us to keep products and other manufactured goods secure.

One of the most effective ways to protect your goods is with the help of asset tags or barcode labels. Asset tagging refers to attaching a numbered label to each of your goods. This number is stored in an asset register that helps you to track and monitor your products and goods. Using asset tags holds a number of advantages for your business. These advantages are:

1. Using asset tags will mean that all your products will be labelled.
2. Asset tags and barcode labelling equipment makes it easy to carry out an equipment audit.
3. In case of products being misplaced or lost, asset tags mean that the amount of time you would have wasted searching for these items is reduced.
4. If you loan out products on a regular basis, asset tags help you co-ordinate this in a more effective manner. The coordinator shall know at all times where the item is located and how many items were loaned out.
5. If you have a number of similar looking items such as school material or musical instruments it becomes difficult to track each of them individually unless you use asset tags.

Asset tags, when used effectively, can be of great importance, not just for the security of your products and goods but also when it comes to improving work efficiency.

Use asset tags – ensure the safety of your valuable possessions

Whether you have a small or large business, keeping track of your valuable assets is important. Your personal and company assets may include laptops, flash drives, keyboard, tools and other equipment. Loss of any of these assets may cause financial problems to both businesses and individuals.

It is really important for homeowners and business owners to effectively and efficiently manage and monitor their fixed possessions. Asset tags can commonly be used at places like offices, schools, IT departments and hospitals. The adhesive used on asset labels is strong enough to prevent children or people from removing these labels easily.

What information can be printed on asset tags?

• Asset name and description
• Condition and location
• Purchase date, value and annual depreciation cost
• Service records, warranty details and contact information
• Calibration details and machine specifications
• Replacement parts and extensive component information

Custom asset tags

Asset tags can also be customised to suit your needs. You can add your name, address, contact details or company logo on an asset tag. Asset tagging also helps you to differentiate certain assets from other assets. Barcode labelling adds another dimension of security to your assets.

Barcode labelling also simplifies the asset management process. It can greatly help you to track all the assets available in your warehouse or retail store. As most asset tag makers now have their presence online placing an order for asset tags online and getting a great deal is easy.

Keep a track of your tools and equipment with asset tags

Asset labels are also referred to as property labels, security stickers, asset tags, barcode labels and ID tags. These labels are available in different types and sizes. Different materials are also used for making asset tags. Some of the popularly used materials include vinyl, polyester and aluminium foil. This allows you to choose the materials depending on whether you want to use asset labels indoors or outdoors.

Professionals like photographers have different lighting equipment and cameras. Due to this, tracking all these valuable assets is important. To meet the increasing needs of studios and photographers, a wide range of asset label solutions are available today.

For increased security, asset labels can also include barcode labelling. Besides tracking equipment, barcode labels can also be used for the maintenance, repair and checking the condition of your tools and equipment. At the same time, it can also discourage theft, fraud and asset misappropriation.

Buying asset labels online

With most barcode and asset label producing companies now available on the internet, you can place an order for barcode labels online. You even get the opportunity to customise barcode labels with your company name, logo and other important details. Ordering barcode labels online is simple, convenient and fast.

Asset labels can also be used on your laptop, computer, mobile phone, USB flash drive and other accessories as well. So, if you are looking for the best way to keep your assets safe, using barcode labels and asset tags is a good option.

What are my options when choosing durable asset labels?

Equipment is constantly being misplaced and stolen in today’s age. Should you not have a system to monitor all your goods that you consider as “valuable”? Think about it. Would you not be at ease if you know that there is no way that your equipment will be stolen or misplaced. Sometimes a tiny little asset label stuck to the back of your laptop can deter thieves.

There are asset labels for all sizes and purposes. Some companies print their name and logo and use barcodes and a preferred number sequence. This set up can cost you a bit. However, you will feel that the extra durability is an investment well worth spending on.

Polyester labels
A durable barcode has an extra layer of laminate over the barcode lines and the numbers. This prevents smudging, scraping and the label being peeled off. The most durable types of labels are of the polyester variety. Polyester labels can withstand sunlight and heat, and corrosive chemicals.

VOID Labels
Asset labels which are tamper evident have a “VOID” adhesive, which spells out the word if a person tries to tamper with it. Tamper proof asset labels also cannot be taken off one product and affixed onto another.

Destructible labels

Destructible labels are labels which break into pieces when someone tries to tamper with it. In some cases the person who tampers may find themselves in a sticky mess.

Aluminum labels
If your equipment is constantly exposed to harsh chemicals and dirty environments, you might want to consider anodised aluminum labels. These labels are the ‘Chuck Norris’ of the label world and are almost indestructible.

Why do businesses choose high quality barcode labels?

The answer is that durable barcodes are a must for industrial applications and absolutely vital for marking equipment.

How durable is “durable”?
High quality, durable barcodes can resist corrosion, heat, cold, UV light and solvents. Durable barcode labels come in a lot of types and are available under various names. They might be listed as warehouse barcode labels, industrial use barcode labels and polyester barcode labels.

The durability of a barcode label does not solely depend on the type of material used. It also depends on the type of printing technology, label stock and label programs. In order to print long lasting images, thermal printers are used. Thermally printed labels are scratch-resistant and more durable than ordinary labels.

What are they made of?
Long lasting barcode labels are available in wide range of adhesive backings, and are classified into ceramic, aluminum and polyester labels. Aluminum barcode labels can go so far as to resist moderate wear and tear and corrosive chemicals. Polyester barcode labels have a permanent adhesive bond. Other durable barcode labels have a stainless steel base and are ceramic coated. These types of labels can also withstand extreme heat and cold. Other materials used to make durable barcodes are polycarbonate, anodised aluminum and stainless steel.

However, even if dot matrix printers or laser printers are mixed with other durable media, long lasting barcode labels can be printed. Nowadays there are high tech, sophisticated barcode systems and programs available which ensure that barcode labels are durable and can resist wear and tear. On the flip side, the cost in producing barcode labels can be high.

Can asset labels survive tough conditions?

Do you hold expensive and valuable assets within your company, like modern high-tech electrical equipment and valuable machinery. If yes, then it is absolutely necessary to affix asset tags onto them. Tagging your assets allows you to track them constantly as well as render them ‘thief-proof’.

Instead of maintaining huge log files for all the equipment you own, you can simply have all the information labeled with a barcode. Whenever required, the information can be scanned via a bar-code scanner

Labels for heavy industrial equipment
There are a variety of labels to choose from depending on the purpose you need. Heavy industrial equipment requires tough metallic labels which can survive harsh conditions such as exposure to corrosive chemicals and intense heat.

You do not have to worry about your information getting deleted, because it is sealed within aluminum and protective anodising. Hence the information can be protected for years, against heat, cold and physical damage. Teflon is also used as an excellent label material.

What about labels for wet conditions?
If your equipment will be used outdoors and will be exposed to moisture, then there are steel labels available. Steel labels are anti-corrosive and can withstand harsh weather. Steel labels are a must in the food and catering industry where metal corrosion can spell disaster as a food contaminant.

Steel labels are data and barcodes superfused onto a stainless steel surface. They can survive temperatures up to a thousand degrees.

If you want to have your equipment labeled for security reasons, you must also make sure that the labels you use are tamper-evident.

VOID asset labels and permanent labels

We will discuss two categories of asset labels; ‘permanent vinyl labels’ and ‘silver void labels’

Permanent vinyl asset labels

Most applications use this kind of label. These labels are of a better quality than the paper versions. The adhesive used forms a super strong bond with most surfaces it comes into contact with, provided the surface is clean. Maximum strength is obtained when the label is left on for more than four hours. The glue hardens and the label is impossible to remove without damaging it.

These labels are extensively used in offices, schools and IT companies. These labels are used for marking workstations and other computer items such as keyboards, monitors, hard drives and mobile equipment. It can be a bit tricky to stick regular labels onto the plastic used on computers, but ‘permanent vinyl asset labels’ can solve that problem. These labels can also be used on smooth and non-sticky surfaces. These labels can be personalised and you can also have your logo printed on them. Nowadays, there is also the option of a holographic label for added protection.

Silver ‘void’ asset label

A silver ‘void’ label is used in scenarios where you need to know that the seal was tampered with. This label uses a two-stage glue. If a person tries to remove this label, the words “VOID” will appear on the surface upon which it is glued.

This type of label is used on IT equipment, medicine boxes, music systems and PDA’s.